Add a New Item
An Item in Stock Register represents a product you buy, sell, or manufacture. Each item has a name, prices (purchase price, selling price, MRP), optional barcode, category, GST details, and stock levels per store. Adding items properly is crucial because this data flows into invoices, reports, and profit calculations. You can also set a low-stock threshold to get alerts when stock runs low, configure batch tracking for items with expiry dates, and set up secondary units (e.g., Box of 12 Pieces).
Steps
- Navigate to Inventory > Items from the sidebar.
- Click "+ Add Item" button.
- Enter the Item Name (required).
- Add Barcode number (or auto-generate one).
- Select or create an Item Category.
- Set Purchase Price and Selling Price.
- Set MRP (Maximum Retail Price) if applicable.
- If GST enabled, set GST Rate and HSN Code.
- Set Low Stock Quantity threshold for alerts.
- Add Description and upload an Item Image (optional).
- Set Opening Stock for each store.
- Configure Batch Details (Batch Number, Expiry Date, MFG Date) if needed.
- Set up Secondary Unit for dual unit tracking (e.g., Box → Pieces).
- Click "Save" to add the item.
Tip: Use the Bulk Upload feature to add multiple items at once via an Excel file.
Common Questions
Yes, go to Inventory > Items, find the item, and click on it to open the edit form. You can update any detail including prices, category, GST rate, and stock thresholds.
A secondary unit lets you track items in two units simultaneously. For example, if you sell items by the box but also need to track individual pieces, you can set Box as the primary unit and Piece as the secondary unit with a conversion factor (e.g., 1 Box = 12 Pieces).
While adding or editing an item, enter a value in the Low Stock Quantity field. When the item's stock falls to or below this number, you will see a low-stock alert on your dashboard, helping you reorder before you run out.
Yes, barcode is optional. You can add items with just a name and price. If you decide to add a barcode later, you can edit the item and either enter an existing barcode number or auto-generate one from Stock Register.
While adding a new item, scroll down to the Opening Stock section and enter the quantity you currently have in each store. This sets your starting stock level so that future sales and purchases are tracked accurately from day one.
Yes, while adding an item, enable GST and enter the applicable GST rate (e.g., 5%, 12%, 18%, 28%) and the HSN code. Once set, the tax is auto-calculated on every invoice that includes this item, making your billing GST-compliant.
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