Guide3 topics5 FAQs

Accounting — Expense Tracking & Cash-Bank Management

Your business profit is not just Sales minus Purchases — it also includes operating expenses like rent, electricity, salaries, transport, and office supplies. The Accounting module lets you record every expense by category, so your Profit & Loss report shows the true picture of profitability. The Cash & Bank section tracks all money flowing in and out of your business, giving you a clear view of your cash position at any time. Together, these features ensure your financial records are complete and accurate.

Overview

  • Categorized Expense Tracking Record expenses under custom categories like Rent, Electricity, Transport, and Salary. This helps you see exactly where your money goes and identify areas to cut costs.
  • Accurate Profit & Loss Without tracking expenses, your P&L only shows gross profit. With expenses recorded, you get net profit — the true measure of whether your business is making or losing money.
  • Cash Flow Visibility See total Cash In (from sales, payments received) and Cash Out (purchases, expenses, payments made) with running balance. Know your exact cash position at any time.
  • Store-Wise Cash Tracking Switch between stores to see cash flow for each location separately. Essential for multi-store businesses that need to monitor cash handling at each outlet.

Step-by-Step Guides

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Frequently Asked Questions

All GST-tagged transactions (sales, purchases, credit/debit notes) automatically flow into GST reports like GSTR-1 and GSTR-3B. Expenses with GST input credit are also captured, helping you reconcile ITC during filing.

The Cash Book tracks money in and out (cash + bank), showing your liquidity. The Profit & Loss report calculates profitability by including non-cash items like credit sales and outstanding payments. Use both together for a complete financial picture.

Yes. Each expense is tagged to a specific store. You can view the Expense List for a single store or see a combined view across all locations. This helps you compare operating costs between your stores.

Record petty cash expenses under the Expense section with the payment mode set to Cash. You can create a category like ‘Petty Cash’ for easy filtering. The amount is deducted from your Cash Book balance automatically.

Yes. You can export any report (Daybook, P&L, Cash Book, GST reports) as PDF or Excel and share it with your CA. If you prefer live access, add them as a staff member with read-only permissions.

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