The Purchase Module handles everything you buy for your business. Record purchase invoices from suppliers to automatically increase your inventory, track supplier payments and outstanding payables, handle returns for defective or wrong goods, and plan procurement with purchase orders. Every purchase entry feeds directly into your cost calculations, profit reports, and GST input credit — so your books stay accurate without extra effort.
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Record goods or services bought from a supplier with automatic inventory update, GST input credit tracking, multiple payment modes, discounts, and cost price recording for profit calculations.
Return goods to a supplier with debit notes, automatic stock deduction, payable balance adjustment, item-level details, and GST input credit reversal.
Plan procurement by sending formal purchase orders to suppliers with item details, quantities, prices, discounts, and taxes. Convert to purchase invoices with one click when goods arrive.
Make payments to suppliers outside of invoices — settle credit balances, make advance payments, or pay partial outstanding amounts with multiple payment modes and full tracking.
Yes, every purchase invoice automatically increases the stock quantity for the purchased items in the selected store. You do not need to make a separate stock adjustment. The purchase price is also recorded for accurate profit calculations.
Go to the Parties section and use the 'Payable' filter to see all suppliers you owe money to. Click on any supplier to see their full transaction history and outstanding balance. You can also download the party ledger report as a payment statement.
Yes, when the goods arrive, open the purchase order and click 'Convert to Purchase Invoice'. All item details, quantities, and prices are carried over automatically. This saves time and ensures consistency between what was ordered and what was received.
Use Purchase Orders when there is a gap between placing an order and receiving goods — for example, when ordering from manufacturers with lead times, or when you need internal approval before buying. Use direct Purchase Invoices when you receive goods immediately (e.g., buying from a local supplier). Both update your stock and accounts the same way.
The purchase price recorded in your purchase invoices becomes the cost price for those items. When you sell those items, Stock Register calculates profit as: Sales Price minus Purchase Price. Accurate purchase entries are essential for reliable profit reports. If you buy the same item at different prices over time, the latest purchase price is used.
A purchase order (PO) is a request you send to a supplier to buy goods — it's a commitment, not a bill. A purchase invoice is the bill you receive from the supplier after goods are delivered. The PO is created before purchase; the invoice comes after. In Stock Register, you can convert a PO directly into a purchase invoice.
Create a Purchase Return entry in Stock Register. This automatically increases your stock back, reduces the supplier's payable balance, and generates a Debit Note that you can share with the supplier as proof of return. The supplier can then issue a credit note or refund.
Yes. Recording every purchase ensures accurate stock levels, correct cost calculations, proper GST input credit claims, and reliable profit reports. Even small cash purchases should be recorded to maintain inventory accuracy.
Manage inventory, billing, and accounting effortlessly.