What is Stock Register Software?

Stock Register Software is a simple inventory management & billing software. Stock Register Software is the most simple software to manage the inventory of all stores and godowns.

What are the key features of Stock Register Software?

Add stock in, stock out entries; Add stock transfer entries; Manage store/godown wise inventory; Create gst & non-gst invoice, quotation, sales order, purchase order, delivery challan; Manage customers & suppliers and their payable/receivables; Convert sales order, quotation into sales invoice; Print invoice in A4, A5 size. Thermal printer support for 2/3/4 inch is available; Create the invoice using your barcode scanner, generate barcode labels in various size; Manage expenses, cash + bank balance; Generate closing stock report, low stock report, item price list; Generate GSTR-1, GSTR-2 reports, and various business reports.

What are the benefits of Stock Register's Inventory Management System?

Manage store/godown wise inventory; Easily track total available inventory quantity, inventory value at the present time; Automatically update remaining inventory quantity when you stock entry, create invoice or add purchase entry; Easily create closing stock report; Easily add items by uploading item excel sheet; Automatically adjust the quantity when you transfer stock from your one store/godown to another.

How to create multiple shops/godowns on Stock Register Software?

You can create a new store/godown in 10 seconds in our software. Go to the Manage Store section and click on Add Store button to create a new store/godown.

How to add a stock transfer entry on Stock Register Software?

Select the stores in which you want to add stock issue entry; Then, select the Store Out entry type; Then, select the receiving store/godown and enter the quantity of the items you want to transfer; Then, click on the Automatic Transfer option if you want to automatically add the stock receive entry in the receiving store and save the entry; Now you can check the stock issue and stock receive entries in both stock issuing & receiving stores.

How to create invoice on Stock Register Software

Go to Sales Invoice tab and select the store in which you want to create the sales invoice; Click on Create Sales Bill button; Select the party name, invoice date and enter invoice number; Select the items and enter their quantity, price; Enter the extra charges and discount, if required; Enter the received amount if the customer is paying any amount while purchasing the items; Add the remarks and terms & conditions, if required; Now save the entry and create sales invoice; Download or print the invoice and share with your customer; You can also edit the invoice if needed. And track the party due balance if anything is due from the customer side.

Is it possible to give access to staff members?

Yes, you can use our software for multiple users. You need to add staff members and assign any one role according to your need.

Does Stock Register software support automatic data backup?

Stock Register Software is a cloud software. Your data automatically gets stored on our cloud server whenever you make any entry or update anything. We keep secure your data on our cloud server and only you can access your data on logging with your registered mobile number. You can login on any PC/laptop to access your data.

Can I use Stock Register Software for free trial?

Yes, you get free trial access for 7 days when you create your new account on our software.

Record Payment Out (Make Payment)

Payment Out is used when you make a payment to a supplier outside of an invoice — for example, paying off a credit balance from previous purchases, making an advance payment for future goods, or settling a partial outstanding amount. This is different from recording payment during purchase invoice creation. Every Payment Out entry reduces the amount you owe to that supplier (payable balance) and is recorded in their party ledger. Stock Register supports multiple payment modes including Cash, Bank Transfer, UPI, and Cheque. Use Payment Out to maintain accurate payable balances and a complete payment history with all your suppliers.

Steps

Navigate to Purchase > Payment Out from the sidebar.
Click "+ Payment Out" to open the payment form.
Select the Supplier you are paying — their current outstanding (payable) balance is shown for reference.
Enter the Amount Paid to the supplier.
Select Payment Mode: Cash, Bank Transfer, UPI, Cheque, or other available modes.
Set the Payment Date (defaults to today, editable for back-dated entries if allowed in Entry Settings).
Add optional Remarks or Reference Number (e.g., cheque number, UPI transaction ID, bank reference).
Select the Store if you have multiple stores and want to track store-wise cash flow.
Click "Save" to record the outgoing payment. The supplier's payable balance is reduced immediately.

Tip: Use Payment Out to settle outstanding supplier balances, make advance payments, or record partial payments. Every payment is tracked in the supplier's party ledger for clear records.

Common Questions

Go to the Parties section and use the 'Payable' filter to see all suppliers you owe money to. Click on any supplier to see their full transaction history (purchase invoices, purchase returns, and payments) and current outstanding balance. You can also download the party ledger report as a detailed payment statement.

Payment during invoice creation records a payment at the time of recording a purchase — it's part of the purchase invoice itself. Payment Out is a separate entry used to make payments outside of invoice creation — for example, to settle a credit balance later, make an advance payment before goods arrive, or pay off a partial outstanding amount. Both reduce the amount you owe the supplier and appear in their party ledger.

Stock Register supports Cash, Bank Transfer, UPI, and Cheque as payment modes for Payment Out entries. You can set a default payment mode in Settings > Entry Settings. Each payment is tracked separately with its mode, making it easy to reconcile your cash and bank records.

Yes, use Payment Out to record advance payments to suppliers. This reduces the payable balance (or creates a pre-paid credit) for that supplier. When you later create a purchase invoice, the advance is already reflected in their balance. All payments are tracked in the supplier's party ledger.

You can view all Payment Out entries from Purchase > Payment Out in the sidebar. You can also see them in the All Entries section (filtered by Payment Out type), in the supplier's party profile under their transaction history, and in the Party Ledger report.

PreviousCreate & Manage Purchase Orders

Ready to Get Started?

Manage inventory, billing, and accounting effortlessly.

Start Free Trial View Pricing

Back to Purchase Module

Record Payment Out (Make Payment)

Steps

Common Questions

Related Guides

Ready to Get Started?