Record a Purchase Return
A Purchase Return (also called a Debit Note) is recorded when you return goods to a supplier — because of defects, wrong items, excess quantity, quality issues, or any other reason. Recording a purchase return deducts the returned items from your inventory, reduces the amount you owe the supplier, adjusts your purchase reports, and reverses GST input credit if applicable. You can process full or partial returns. Stock Register handles all inventory and balance adjustments automatically, ensuring your books are accurate and you don't overcount stock or overpay suppliers.
Steps
- Navigate to Purchase > Purchase Return from the sidebar.
- Click "+ Create Purchase Return" to open the return form.
- Select the Supplier you are returning items to.
- Set the Return Date and Debit Note Number (auto-generated, editable).
- Select the Store/Godown from which the items are being returned.
- Add the items being returned — click "+ Add Item" and search by name or barcode.
- For each returned item, enter the Quantity being returned and the Return Price/Amount.
- Apply Item-level Discount if applicable — supports both percentage and flat amount.
- GST/Tax is auto-calculated based on the item's tax settings. GST input credit is reversed accordingly.
- Add Extra Discount (bill-level) if applicable.
- The total return amount is auto-calculated based on items, quantities, and prices entered.
- Add optional Remarks to note the reason for return (e.g., defective goods, wrong delivery, quality rejection).
- Click "Save" to record the return. Stock is automatically deducted and supplier payable balance is reduced.
Tip: Always record purchase returns promptly to keep your inventory counts and supplier balances accurate. The return is reflected in your purchase reports and GST records immediately.
Common Questions
Yes, when you save a purchase return, Stock Register automatically deducts the returned items from your inventory (from the selected store/godown) and reduces the outstanding amount you owe to that supplier. Your purchase reports and GST input credit are also adjusted accordingly.
Yes, you do not have to return all items from a purchase invoice. You can select only the specific items and quantities being returned. The return amount is auto-calculated based on the items and quantities you enter. This is useful when only some items are defective or incorrect.
When you record a purchase return for GST-enabled items, the GST input credit previously claimed on those items is automatically reversed. The debit note is reflected in your GSTR-2 report, ensuring your GST filings remain accurate.
Go to the Parties section and use the 'Payable' filter to see all suppliers you owe money to. Click on any supplier to see their full transaction history including all purchase invoices and purchase returns. The outstanding balance is automatically adjusted after every return. You can also download the party ledger report.
You can view all purchase returns from Purchase > Purchase Return in the sidebar. The list shows all debit notes with date, supplier name, amount, and reference number. You can also see returns in the All Entries section and in the supplier's party profile under their transaction history.
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