As your business grows, you need team members to help manage billing, inventory, and daily operations. But you do not want everyone to have access to everything — a sales counter operator should not see profit margins, and a shop assistant should not be able to change settings. Stock Register's Staff Management lets you add team members with their own login credentials, assign specific roles that control what they can and cannot do, and restrict access to specific stores. This ensures security, accountability, and smooth operations.
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Create separate staff logins with phone-based OTP access, assign role-based permissions (Sales Operator, Store Admin), and restrict access to specific stores.
Update staff roles, modify store access, promote team members, or revoke access when staff leave — with changes taking effect immediately.
The number of staff members depends on your subscription plan. Free plans include limited staff slots, while premium plans support more staff. Check Settings > Subscription or the Pricing page for details on your plan's staff limit.
By default, staff may see profit information. However, the business owner can hide profit from staff by enabling 'Hide Profit from Staff' in Settings > Entry Setting. You can also restrict staff from editing item prices. This is important for protecting your margins — staff should sell at the prices you set, not give unauthorized discounts.
Sales Operator can only create sales entries — ideal for billing counter staff. Sales Purchase Operator can create both sales and purchase entries. Store Admin has full access to all features for assigned stores (inventory, reports, parties, etc.) except owner-only settings like subscription management, staff management, and business information. Choose the role that matches each team member's actual responsibilities.
Yes, when adding or editing a staff member, you can select multiple stores that the staff member should have access to. They will be able to switch between their assigned stores using the store selector chips. This is useful for staff who rotate between locations.
When you delete a staff member, their access is revoked immediately. They will not be able to log in anymore, and they lose access to all store data. Their past transactions and entries are preserved in the system — only their login access is removed.
Manage inventory, billing, and accounting effortlessly.