Can I create purchase orders with batch and expiry details?

Yes, when creating a purchase order, you can add batch name and expiry date for each item alongside the HSN code, quantity, price, and GST rate. These batch details carry over when you convert the PO to a purchase bill — maintaining complete batch traceability from order to receipt.

How do I know which items to reorder?

The purchase order form has a 'Show Low Stock' button that filters items below their minimum stock level. This shows you exactly which items need reordering and their current stock. You can add these items directly to the purchase order without switching screens.

How do I convert a purchase order to a purchase bill?

Open the purchase order list, click the ⋯ menu on any PO, and select 'Convert To Purchase'. All item details — names, quantities, prices, batch details, HSN codes, and GST rates — transfer automatically to a new purchase bill. You can review and edit before saving. Stock levels update when the purchase bill is saved.

Can I track which purchase orders are pending?

Yes, every purchase order has an Open or Closed status. Open orders are active and pending, while Closed orders have been converted to purchase bills or are completed. You can filter the PO list by date range and search by party name or order number to find any purchase order instantly.

Can I upload items from an Excel sheet?

Yes, the purchase order form has an 'Upload Item Excel Sheet' button. You can upload an Excel file with item names and quantities to add many items to the PO at once — useful for large orders with dozens of items. You can also use 'Select Item From Item List' to browse and add items from your product catalogue.

Purchase Order Software for Indian Businesses

You order over phone calls and WhatsApp — no record of what was ordered, at what price, or when delivery was promised. When goods arrive, you can't verify if quantities and rates match.

Stock Register lets you create professional supplier purchase orders with items, batch details, GST and clear totals. Filter low-stock items, share the PO as a PDF, track Open or Closed status, and convert received details into a purchase bill.

If you are choosing software for a smaller Indian buying team, see purchase order management software for small businesses in India for the focused purchase-to-receipt buying workflow.

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4.5/5(1,000+ reviews)|2,50,000+ businesses|

“Application is very smooth and easy to use for my shop. Very useful in day to day management of inventory, bills and order. Big thanks to developers and owners to make life easy.”

Aman Dixit, Medical Store

Purchase order software features — create, track and convert supplier orders

Create itemised supplier POs, prepare a shareable PDF, track Open or Closed status, and carry received details into a purchase bill.

Common problems this solves

No Formal Record of Orders Placed

Most Indian SMBs place orders via phone calls or WhatsApp messages with no formal documentation. When the supplier delivers at a different rate or quantity than agreed, there is no written proof to dispute the discrepancy. Without a documented purchase order, the business absorbs the loss on every such mismatch — a problem that repeats with every verbal order.

Stock Register creates professional purchase orders with item details, rates, batch numbers, and GST — download or print the PO PDF so both parties have documented proof.

No Idea What to Reorder

Without visibility into which items are running low, purchase orders are based on memory or gut feeling. Business owners over-order some items while missing others entirely. This leads to stockouts on fast-selling products during peak demand and excess inventory on slow-moving items — both of which hurt cash flow.

Stock Register's 'Show Low Stock' filter on the purchase order form shows items below minimum level — so you know exactly what to reorder and in what quantity.

Manual Purchase Bill Entry After Goods Received

After goods arrive, the accounts team must manually retype every line item from the supplier's challan into a purchase bill — item names, quantities, rates, and GST percentages. This daily retyping is slow, tedious, and highly error-prone. A single wrong GST rate or transposed quantity can result in incorrect tax filings.

Stock Register converts any purchase order to a purchase bill with one click — all items, rates, taxes, and supplier info carry over automatically with zero retyping.

Create Purchase Order with Items & Batch Details

Party selector — Manish Brothers with Billing Details and Shipping Details auto-filled
Items table with Item Name, HSN (8135010), Batch Name, Exp Date, Quantity, Price (Without GST), Discount, GST (%) / Unit, and Amount
Almond — batch 2, Exp 31 Jan 2027, 10 KG ₹980, GST @5%, Amount ₹10,290 | Cashew — Batch 1, Exp 30 Sept 2026, 10 KG ₹809.52, GST @5%, Amount ₹8,500
Show Low Stock button — filter items below minimum level to know what to reorder
Ok, Select Item From Item List and Ok, Upload Item Excel Sheet buttons for quick item entry

Professional Purchase Order PDF — Ready to Share

Purchase Requisition header with business logo (Balaji Dry Fruits), address, Phone, GSTIN (1234ABCD12X1), PAN Number, and Email
PO No: 1, PO Date: 25 Mar 2026 — BILL FROM and SHIP FROM sections with Manish Brothers details
Items table — Almond batch 2 10 KG ₹980 ₹10,290, Cashew Batch 1 10 KG ₹809.52 ₹8,499.96 with HSN codes and Tax/Unit (5%)
Sub Total ₹18,790, Taxable Amount ₹17,895.20, CGST @ 2.50% ₹447.40, SGST @ 2.50% ₹447.40, Total Amount ₹18,790.00
Bank Details with UPI ID, Terms & Conditions, Total Amount in Words, and Authorised Signature

Purchase Order Status — Open & Closed

Purchase Orders list with Date & Time, Order Number, Party/Customer Name, Total Amount, and Status columns
Food Stories ₹1,350 (Open), Manish Brothers ₹18,790 (Closed)
Filter by date range — Last 7 Days (23 Mar to 29 Mar 2026) or any custom period
Search by party name or order number, Report button, and + Create Purchase Order button
Godown tab to switch between stores

Convert to Purchase, Download & Print

Click ⋯ on any purchase order to see action menu — View, Edit, Download, Print, Convert To Purchase, Delete
Convert To Purchase transfers all items, quantities, prices, batch details, and tax to a new Purchase Bill — no retyping
View button opens the PO PDF preview, Edit lets you modify before converting
Download as PDF or Print directly from the action menu

Best for:🏪 Retail Chains·🏭 Manufacturing Units·📦 Wholesale Distributors·🍽️ Restaurant Chains

Complete Purchase Order Features

Create Purchase Order

Party Auto-Fill (Billing & Shipping)

Items with HSN Code & GST

Batch Name & Expiry Date on PO

Show Low Stock Filter

Select Items from Item List

Upload Items via Excel Sheet

Order Prefix & Serial Number

PO Number & Challan Number

Vehicle Number & Sales Invoice No

Purchase Order PDF Preview

Business Logo & GSTIN on PO

Bank Details & UPI ID on PO

Terms & Conditions

Authorised Signature

Open / Closed Status Tracking

Convert To Purchase (One Click)

Download PO as PDF

Print PO Directly

Works on Web, Android & iOS Apps

How purchase order software works in 3 simple steps

Create the supplier PO, share the PDF, track delivery status and convert the received order to a purchase bill.

Select Supplier & Add Items

Choose the supplier from your party list or add a new one. Select items from your product catalogue or use 'Show Low Stock' to see what needs reordering. Prices, HSN codes, and GST rates fill in automatically. Add batch details and expiry dates if needed.

Review & Share PO

Preview the purchase order with your branding, verify totals and tax calculations, add terms and conditions. Download the PDF or print it to share with your supplier.

Track Status & Convert to Purchase

Monitor purchase order status from the PO list — Open orders are pending, Closed orders are completed. When goods arrive, click 'Convert To Purchase' to create a purchase bill with all item details carried over automatically.

Create your first supplier purchase order

Prepare a professional PO with low-stock support, share it with the supplier and convert the received order to a purchase bill. Try it free for 7 days.

Purchase order software plans for Indian businesses