Keep the supplier, item lines and total together.
For owner-run shops and small wholesale teams
Purchase order management software for small businesses in India
- Send the agreed items, quantities, rates and GST together.
- Check delivered quantities against the supplier order.
- Update stock only when accounts saves the checked purchase bill.
2,50,000+ small businesses use Stock Register for inventory, purchases and billing
PO 001 · worked example
See the agreed rates, GST and total on a supplier purchase order.
This two-item example shows each rate before GST, the 5% tax, each GST-inclusive line total and the final order total.
Purchase order · PO 001
Manish Brothers
Example supplier order · 2 items
Before GST
₹17,895.20
Order total · GST included
₹18,790
| Agreed item | Batch | Quantity | Rate · excl. GST | GST · 5% | Line total · incl. GST |
|---|---|---|---|---|---|
| Almond | Batch 2 | 10 KG | ₹980 | ₹490 | ₹10,290 |
| Cashew | Batch 1 | 10 KG | ₹809.52 | ₹404.76 | ₹8,500 |
Example figures; GST-inclusive line amounts are rounded to the nearest rupee. A purchase order records the agreed order; it is not a stock entry.
From supplier order to purchase bill
See what each purchase-order screen shows before you save the bill.
The create screen keeps the supplier, item lines and tax together. The order list shows the supplier, total and Open or Closed status. From an order, choose Convert To Purchase to carry its details into a bill for review.
Find pending orders by supplier, date or status.
Carry the order details into a purchase bill for review.
Is this right for your buying team?
Built for small teams that check supplier deliveries before billing.
A practical fit for an owner-run shop or small wholesale team—not a replacement for a full procurement suite.
A good fit when
- You place supplier orders before the goods arrive.
- Someone checks delivered quantities and rates against the order.
- Accounts saves the purchase bill after checking; stock updates then.
You may need more if
You need supplier portals, RFQs, automated buying, or complex approval chains managed in a procurement suite.
Compare plans after your trial
Choose a plan based on who handles supplier orders.
Test a real supplier order in the 7-day trial. Choose solo access or add staff access for the people who receive and record purchases.
No payment is needed for the 7-day trial. Check who needs access before you choose.
Basic Plus
Solo · 1 userFor one owner managing supplier orders
₹3,000 / year
₹2,250 / year
1 User · excl. GST
- ✓Purchase orders and purchase bills
- ✓Android + iOS app and web dashboard
- ✓Stock reports and cloud backup
Check who needs access before choosing
Advance Plus
Owner + staffFor an owner and up to 3 staff
₹4,800 / year
₹3,600 / year
Owner + 3 Staff (4 Users) · excl. GST
- ✓Purchase orders and purchase bills
- ✓Owner + 3 staff access
- ✓Multi-store support and staff controls
Check who needs access before choosing
For teams that need approval
Advance Pro
Owner + staffFor teams that need more control
₹8,000 / year
₹6,000 / year
Owner + 3 Staff (4 Users) · excl. GST
- ✓Everything in Advance Plus
- ✓Approval before key actions
- ✓Activity history for owner review
Check the approval setup with your team before choosing.
Before you send a supplier order
Know what a purchase order does—and when stock actually updates.
What is purchase order management software for a small business?+
Stock Register purchase order management software helps owner-run shops and small wholesale teams create supplier orders, find Open or Closed orders, and carry order details into a purchase bill. The owner, receiving staff and accounts can refer to the same order while checking a delivery.
What is the difference between a purchase order and a purchase bill?+
A purchase order records what a business plans to buy from a supplier, including agreed items and quantities. A purchase bill—also called a purchase invoice—records the received purchase; stock updates only after that bill is saved.
Does a purchase order increase stock?+
No. Saving a purchase order does not change stock. Stock updates after the received goods are entered and the purchase bill is saved.
Can I create a GST purchase order with HSN, batch and expiry details?+
Stock Register purchase orders support item quantities, rates, GST and HSN codes; batch and expiry fields are available where configured. Check the fields used by your business before relying on them.
Can I share a purchase order PDF on WhatsApp?+
Yes. Stock Register lets you download a supplier purchase order as a PDF so you can send it through WhatsApp or another channel. Check the supplier and order details before sharing.
Can I use purchase orders for low-stock items?+
Yes. Stock Register’s Low Stock filter shows items below the minimum level set for them, so a buyer can decide what to reorder. The business still chooses the quantity and timing.
Is this purchase order software or full procurement software?+
Stock Register supports supplier purchase orders, Open or Closed status, and purchase-bill conversion for small businesses. It is not a full procurement suite with supplier portals, RFQs, automated buying or complex approval chains.