Can I track expenses by category in Stock Register?

Yes. Stock Register provides pre-built expense categories including rent, salary, transport, utilities, packaging, and office supplies. You can also create unlimited custom categories and sub-categories. Every expense you record is tagged with a category, making it easy to generate category-wise reports and understand where your money goes each month.

Does Stock Register calculate my business profit automatically?

Yes. Stock Register calculates your profit by subtracting total recorded expenses from your total sales revenue. The Profit & Loss dashboard shows daily, weekly, and monthly profit figures. You get both gross profit (sales minus cost of goods) and net profit (after all expenses) views for a complete picture of your business financial health.

Can I attach receipt photos to expense entries?

Yes. When recording an expense, you can attach a photo of the receipt, bill, or payment proof. This creates a digital record of every expense with supporting documentation — useful during GST audits, income tax filing, or when your chartered accountant needs expense proof. All attachments are stored securely in your Stock Register account.

Can I export expense reports for my chartered accountant?

Absolutely. Stock Register lets you export expense reports as PDF or Excel files. You can filter by date range, expense category, or payment mode before exporting. Share the report directly with your CA via WhatsApp or email. This saves hours of manual compilation during ITR filing and GST return preparation.

Business Expense Tracking Software for Indian SMBs

You know your sales revenue, but at month-end you can't calculate actual profit because expenses are scattered across notebooks, bank statements, and memory.

Stock Register tracks every expense by category and payment mode — right inside your billing app. See monthly reports, compare periods, and know your real profit without spreadsheets.

Start 7-Day Free Trial →No payment required

4.5/5(1,000+ reviews)|2,50,000+ businesses|Android + Web

“I am using this app from six months. This app is useful for small business management. Using this app for stock tracking, total sales and profit. Party receivable are also easy to track.”

Mahesh Gupta, Wholesale Business

Track Every Rupee Your Business Spends

Categorise expenses, generate reports, and know your real profit — right inside your billing software.

Common problems this solves

No visibility into where money is going

Small daily cash payments — courier, packaging, tea, auto — feel insignificant individually. But without category-wise tracking, they add up to lakhs per year without the business owner realising. Most Indian SMBs have no breakdown of where their money actually goes.

Stock Register categorises every expense by type and payment mode, giving you instant visibility into where every rupee goes — with monthly charts and category breakdowns.

Cannot calculate actual business profit

Sales revenue looks healthy, but without tracking rent, salaries, transport, and other expenses, the actual net profit is invisible. Many businesses overestimate profit because they only look at sales — not what they spend to generate those sales.

Stock Register automatically calculates real business profit by subtracting all tracked expenses from sales revenue — daily, weekly, and monthly P&L dashboards with zero manual formulas.

Scattered records across notebooks and apps

Expenses are split across paper diaries, bank statements, UPI history, and memory. When the CA asks for expense details during ITR season, compiling everything takes days of manual work — and entries are still missed.

Stock Register keeps all expenses in one place with category tags, receipt photos, and payment modes — export a complete expense report for your CA in one click.

Category-Wise Expense Breakdown

Category Wise Total Expense report with three columns — Category, No of Expense Entries, and Total Expense
See exactly how much you spent per category — Bank Charges ₹80, Petrol/Diesel ₹1,500, Tea & Breakfast ₹100, Transportation ₹700
Filter by store — Balaji Fruits Wholesalers, new store, or view across all stores
Filter by date range — last 7 days, this month, or custom period
Download button at top-right to export the category report for your CA

Quick Expense Entry with Payment Mode

Add Expense form — select Expense Category, Date, Time, Payment Mode, and Total Amount
Payment mode dropdown — Cash, Bank Transfer, UPI, Credit Card, or Cheque
Add a Remark for context — e.g., 'Repair 2 machines' — so you remember what it was for
Each expense gets an auto-generated Expense Number for tracking
Save & New button to record multiple expenses quickly without going back

Monthly Expense Report

Monthly view shows all expenses for the period with Total Expense at the top — e.g., ₹2,430 for March 2026
Each entry shows Date & Time, Expense Number, Category Name, and Total Amount
Filter by date range — this month, last 7 days, or any custom period
Search by expense number or category name to find specific entries
Report button to download or share the expense report with your CA

Profit & Loss Report

Line-by-line P&L — (a) Gross Sales, (b) Sales Return, (c) Net Sales, (d) Purchase Cost of Goods Sold
(e) Gross Profit calculated as Net Sales minus Purchase Cost — see if your margins are healthy
(f) Total Expenses deducted from Gross Profit to show (g) Net Profit Before Tax
GST calculated automatically — (h) Tax Payable on Net Sales, (i) Tax Credit on Purchases, (j) Net GST Outflow
(k) Net Profit After Tax — the final number after all deductions, ready for ITR filing

Export & Share Expense Data

PDF Preview opens in-app showing Total Expenses ₹2,430 at the top with count — Total Expenses (5)
Detailed table with Date & Time, Expense Number, Category, Amount, and Remark columns — every expense on one page
Filter button at bottom-left to narrow down by date, category, or store before generating the PDF
Print PDF button to print directly, or Download PDF to save and share with your CA via WhatsApp or email

Best for:🏪 Retail Shops·🍽️ Restaurants & Cafes·🔧 Service Businesses·🏭 Small Manufacturers

Start Tracking Expenses in 3 Simple Steps

No accounting knowledge needed. Record, categorise, and report — that is all it takes.

Set Up Your Expense Categories

Stock Register comes with pre-built categories like rent, salary, transport, and utilities. Add any custom categories specific to your business — raw materials, marketing, maintenance. Set up recurring expenses for monthly fixed costs like rent and salaries.

Record Expenses as They Happen

Whenever you spend money, open Stock Register and tap Add Expense. Enter the amount, pick a category, select the payment mode, and attach a receipt photo if available. The entire process takes under 10 seconds.

Review Reports & Know Your Profit

At month-end, open the Expense Report to see where your money went. Check the Profit & Loss dashboard to know your actual profit. Compare months to spot trends. Export reports for your CA during tax season.