How does batch tracking work in Stock Register?

Open any item in your inventory and click + Add New Batch. Enter the batch number, purchase price, selling price, opening stock, manufacturing date, and expiry date. Stock Register creates a separate stock entry for each batch — so you can track remaining stock, prices, and expiry dates individually. When you create a sales invoice, you select which batch to bill.

How do I check which items are expiring soon?

Go to Reports → Batch & Expiry Date Report. Use the filter to show items expiring in the next 7, 14, 30, 60, or 90 days. The report shows item name, batch number, manufacturing date, expiry date, purchase price, selling price, and current stock. You can download this report for your records or to share with your team.

Can I select which batch to sell during billing?

Yes. When you add an item with multiple batches to a sales invoice, you can see each batch with its expiry date and select which one to bill. The batch name and expiry date appear on the final invoice — giving complete traceability from purchase to customer. This helps you sell older batches first to reduce expiry losses.

Can I generate batch-wise reports for drug inspectors and GST audits?

Yes. The Batch & Expiry Date Report shows all items with their batch numbers, expiry dates, purchase prices, selling prices, and current stock quantities. You can filter by expiry period and download the report. Sales invoices also include batch name and expiry date columns — so every sale is linked to a specific batch for audit traceability.

Is batch tracking useful for non-pharma businesses?

Absolutely. Any business dealing with perishable or date-sensitive products benefits from batch tracking — FMCG distributors, food processors, dairy businesses, bakeries, cosmetics shops, and chemical traders. Even non-perishable businesses use batch tracking for warranty management and quality control. Stock Register's batch tracking works for all industries.

Batch & Expiry Date Tracking Software — Stop Selling Expired Stock Forever

A drug inspector finds expired stock on your shelf — fine issued. A customer returns expired product — trust broken. You only find out something expired after the damage is done.

Stock Register tracks every item by batch number and expiry date. Check which batches expire in the next 7, 14, 30, 60, or 90 days with one click. See batch-wise remaining stock, purchase price, and selling price — all from one report.

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4.5/5(1,000+ reviews)|2,50,000+ businesses|Android + Web

“Application is very smooth and easy to use for my shop. Very useful in day to day management of inventory, bills and order. Big thanks to developers and owners to make life easy.”

Aman Dixit, Medical Store

Complete Batch & Expiry Date Management for Indian Businesses

Track every batch from purchase to sale — expiry reports, batch-wise stock, and compliance-ready data

Common problems this solves

Expired Stock Sold to Customers — Legal Risk

Without batch tracking software, expired items stay hidden in godowns and shelves until a customer complains or an inspector visits. For pharma and food businesses in India, selling expired stock is a legal offence that leads to fines, licence suspension, and criminal liability under the Drugs and Cosmetics Act.

Stock Register's Batch & Expiry Date Report lets you filter items expiring in the next 7, 14, 30, 60, or 90 days — so you can pull expiring stock from shelves before it reaches a customer.

No Visibility into Which Batch Expires When

When you have multiple batches of the same product with different expiry dates, there is no easy way to know which batch to sell first. Paper registers do not track batch-wise stock separately. Staff picks whatever is in front, and older batches expire silently at the back of the shelf or godown.

Stock Register shows batch-wise remaining stock with expiry dates for every item. When creating a sales invoice, you see each batch's expiry date and pick the right one — older batches get sold first.

Compliance Nightmares for Pharma & FMCG

Drug inspectors, GST officers, and FSSAI auditors routinely ask for batch-wise purchase records, sales records, and stock registers. Without batch management software, business owners spend days manually compiling these records from paper registers — and the data is often incomplete or inaccurate.

Stock Register generates batch-wise reports with batch number, expiry date, purchase price, selling price, and current stock — download the report for any audit in seconds.

Batch & Expiry Date Report

Reports → Batch & Expiry Date Report with filter for All Exp Dates, Expiring in 7 Days, 14 Days, 30 Days, 60 Days, or 90 Days
Filter: Show All Batch Items or only items with expiring batches
Report columns — Item Name, Batch No, Mfg Date, Exp Date, Purchase Price, Selling Price, Current Stock
Items listed with batch details — Almond Batch 1 Exp 31 Dec 2026 ₹857.14/₹904.76 8 KG, Cashew Batch 1 Exp 05 Apr 2026 ₹80/₹100 55 KG
Download button to export the full batch expiry report

Add New Batch with Expiry Date

Add New Batch modal on any item — Batch Number, Purchase Price, Selling Price, Opening Stock, Opening Stock Date
Manufacturing Date and Expiry Date fields — pick dates from calendar
Price fields with unit (KG, Piece) and tax type (Without GST / With GST) selectors
Each batch tracked separately — different prices, stock quantities, and expiry dates per batch
Add multiple batches for the same item — each batch has its own stock and expiry

Batch & Expiry Date on Sales Invoice

Sales invoice shows Batch Name and Exp Date columns alongside Item Name, HSN, Quantity, Price, Tax Per Unit, and Amount
Almond — Batch 1, Exp 30/09/2026, 1 Piece ₹857.14, Tax ₹42.86 (5%), Amount ₹900
Cashew — Batch 1, Exp 31/12/2026, 1 KG ₹904.76, Tax ₹45.24 (5%), Amount ₹950
When item has multiple batches, select which batch to bill — see expiry date before picking
Full tax breakup — Sub Total, Taxable Amount, CGST, SGST, Total Amount

Batch-Wise Remaining Stock

Batch Details section on item page — shows all batches with Created At, Batch No, Purchase Price, Selling Price, Remaining Stock, Mfg Date, and Exp Date
Batch 2 — ₹980/₹1,050, 20 KG, Exp 31/1/2027 | Batch 1 — ₹857.14/₹904.76, 8 KG, Exp 31/12/2026
+ Add New Batch button to add more batches anytime
See exactly how much stock remains in each batch — helps decide which batch to sell or return to supplier

Download & Print Batch Reports

Download batch expiry report as PDF or Excel — hand to drug inspector or FSSAI auditor
Print batch-wise stock report for physical records
Filter by expiry period before downloading — get only items expiring in next 30 days
Batch details included in sales invoice PDF — complete traceability from purchase to sale

Best for:💊 Pharma & Medical·🍪 FMCG & Food·🥛 Dairy & Bakery·💄 Cosmetics & Beauty

Complete Batch & Expiry Tracking Features

Batch Number on Every Item

Manufacturing Date Tracking

Expiry Date Tracking

Multiple Batches per Item

Batch-Wise Purchase Price

Batch-Wise Selling Price

Batch-Wise Remaining Stock

Expiring in 7 Days Filter

Expiring in 14 Days Filter

Expiring in 30 Days Filter

Expiring in 60 Days Filter

Expiring in 90 Days Filter

Batch Name on Sales Invoice

Expiry Date on Sales Invoice

Select Batch During Billing

Batch & Expiry Date Report

Download Report as PDF/Excel

Add New Batch Anytime

Works on Web & Android App

Batch Details in Invoice PDF

Start Tracking Batches & Expiry Dates in 3 Simple Steps

Set up once — every batch is tracked separately from purchase to sale

Add Batches with Expiry Dates

Open any item and click + Add New Batch. Enter the batch number, purchase price, selling price, opening stock, manufacturing date, and expiry date. Each batch is tracked separately with its own stock quantity and prices.

Check Expiry Reports Regularly

Go to Reports → Batch & Expiry Date Report. Filter by 7, 14, 30, 60, or 90 days to see which items are expiring soon. Pull near-expiry stock from shelves, return to supplier, or offer discounts to clear it before it expires.

Select Batch When Billing

When creating a sales invoice, items with multiple batches show each batch with its expiry date. Pick the batch you want to bill — the batch name and expiry date appear on the invoice. Complete traceability from purchase to customer.