Inventory Approval Software for Stock & Billing

For Indian wholesalers, distributors, retailers, and growing teams, staff may add stock or billing entries before the owner has checked them.

Stock Register is a stock approval system with one Approval Inbox for pending entries and Approval Settings for each entry type. The owner is the default approver; add the same or different staff approvers, remove an approval requirement, or change the approver any time.

To see who changed an entry and when, see Activity Timeline to follow entries by time and staff member.

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Stock Register Approval Setting screen showing staff approval entries and assigned approvers

Approval System Demo Video

See Staff Approval from Entry to Review

See how Stock Register routes staff-created stock and billing entries through Approval Settings and Approval Inbox for clear inventory approval software review.

Inventory & Billing Approval System in One Inbox

Keep the owner’s approval step visible without asking staff to maintain another register.

Common problems this solves

Staff entries need a clear check

An owner may hear about a stock-out, adjustment, or bill only after staff has already acted.

Pending entries appear together in Approval Inbox for review.

Different entries need different approvers

Sales, purchase, stock, and store entries may need the owner or a different staff member to check them.

Approval Settings lets you choose the approver for each entry type.

Pending entries are hard to follow

Without one list, staff and owners cannot easily tell what is waiting, approved, or still needs attention.

The inbox shows the entry, requester, type, date, and status in one place.

1

Approval Setting List — See Each Staff Member’s Entries

  • See each staff member, the entry types requiring approval, and the approver assigned to that rule.
  • The owner appears as the default approver, with staff approvers shown beside the rule when added.
  • Use the three-dot menu to change or remove an approval setting any time.
  • Create a new approval setting when another staff member needs a different check.
2

Approval Settings — Choose an Approver by Entry Type

  • The owner is included as the default approver for every entry type.
  • Use the same approver across entry types or choose different approvers for different work.
  • Turn approval on or off for each entry type as your business needs change.
  • Add more approvers or edit the approver list any time.
Stock Register — Create Approval modal showing approvers for Add In, Add Out, Sales, Purchase, and Sales Return

Same or different approvers for each entry type

Stock Register — Create Approval modal showing Purchase Order, Quotation, Delivery Challan, Store In, Store Out, Stock In, and Stock Out

Approval can be set for each supported entry type

3

Change or Remove an Approval Setting Any Time

  • Delete the approval need for an entry type when the owner no longer wants a check.
  • Change the approver or approver list without rebuilding the whole setup.
  • Update the setting for the same staff member, or edit another staff member’s setting from Approval Setting.
  • Save Changes to apply the updated setting.
Stock Register — Change or Remove an Approval Setting Any Time
4

Staff-Submitted Entries — See Who Sent Each Entry

  • See entries submitted by staff members in one list.
  • Keep the staff member’s name beside each entry so the owner knows who sent it.
  • Use the entry status to follow work that is still waiting for approval.

Inventory Approval System Features

Approval Inbox
Needs My Approval
Requested by Staff
All Pending Requests
Review Request Details
Requester Name
Entry Number and Type
Date and Time Filters
Search by Entry or Party
Approval Settings
Owner as Default Approver
Same Approver for Multiple Entry Types
Different Approver by Entry Type
Add More Approvers
Change Approver Any Time
Delete Approval Need Any Time
Pending Approval Status

How the Staff Approval System Works

Choose the entry types, set the approver, then keep each entry visible until the right person checks it.

1

Choose Entry Types

Create an approval setting and select the entry types that need a check, such as Sales, Purchase, or Stock Out.

2

Set the Approver

The owner is the default approver. Add the same or different staff approvers for each entry type as needed.

3

Review or Change the Setting

Staff entries appear in Approval Inbox. Change the approver or delete the approval need any time.

Create Approval modal showing entry types selected for approval
Step 1: Select the entry types that need approval
Create Approval modal showing the owner and staff approvers assigned to entry types
Step 2: Set the owner or staff approver
Update Approval modal showing approval settings that can be changed or removed
Step 3: Update or remove an approval setting

Keep Important Staff Requests in Sight

Try the Approval Inbox during the 7-day free trial and see how it fits your team’s daily entries.

The Approval System Is Included in Advance Pro

Basic Plus

Solo owner

Basic Plus for owner-operated businesses

₹3,000 / year
₹2,250 / year

1 User · Just ₹187/month · excl. GST

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No advance payment · No setup fee

Advance Plus

Team plan

For teams that need staff access and multi-store inventory

₹4,800 / year
₹3,600 / year

Owner + 3 Staff (4 Users) · excl. GST

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No advance payment · Cancel anytime

Only plan with Approval & Activity

Advance Pro

Owner + staff

Inventory approval, Approval Inbox, and Activity Timeline for growing teams.

₹8,000 / year
₹6,000 / year

Owner + 3 Staff (4 Users) · excl. GST

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No advance payment · Cancel anytime

FAQs

Frequently Asked Questions

Direct answers about inventory approval software, staff entries, approvers, and Approval Inbox for Indian businesses.

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Activity TimelineStaff Roles & AccessStock TrackingView all features →