How many staff members can I add in Stock Register?

The Advance Plus plan lets you add up to 3 staff members in addition to the owner account — a total of 4 users. Each staff member gets their own login credentials and role-based permissions. The Basic Plus plan is single-user only and does not support staff addition.

Can my staff see my purchase prices and profit margins?

It depends on the role. Sales Operators cannot see purchase prices or profit — they only see selling price, quantity, and total. Sales Purchase Operators can see purchase prices (since they handle purchases) but cannot see profit. Only the owner and Store Admin roles can see profit margins.

Can staff edit or delete entries they created?

No. Staff with Sales Operator or Sales Purchase Operator roles can only create new entries. They cannot edit or delete any entry — whether it is a sales invoice, purchase bill, quotation, or any other transaction. Only the owner can edit or delete entries.

How do I remove a staff member's access?

You have two options. Use 'Remove Role' to remove access from a specific store while keeping their access in other stores. Use 'Delete Staff' to remove access from all stores completely in a single click. All entries created by the staff member are preserved — only their login access is revoked.

Staff Roles & Access Control — Let Your Team Bill Without Seeing Your Profit

Q: Can I give different roles at different stores for the same staff?

Yes. You can assign admin role in one godown and operator role in another store for the same staff member. Each store tab in Manage Staff shows the staff and their role for that location. You only assign roles where the staff member actually works — no need to assign for all stores.

Everyone shares one login. Your salesperson sees purchase prices and profit margins. Staff from one store can access another. No way to track who did what — zero accountability.

Add up to 3 staff with specific roles — Sales Operator, Sales Purchase Operator, or Store Admin. Control which stores they access, hide profit, and track every entry's creator. Remove access from a single store or delete staff completely in one click.

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Role-Based Staff Access Built for Indian Retail & Wholesale

Three distinct roles, store-wise permissions, and flexible role assignment — designed for how Indian shop owners actually manage their teams.

Common problems this solves

Shared logins mean zero accountability

When multiple staff share a single login, there is no way to trace who created an invoice, applied a discount, or modified a price. Unauthorised discounts and billing errors go undetected because every action looks identical in the system — leading to revenue leakage and zero accountability at the counter.

Stock Register gives each staff member their own login — every entry card shows 'Added by [staff name]' so you always know who created each transaction.

Staff can see your profit margins

In most billing apps, every user can see purchase prices, supplier details, and profit margins. Sales staff with access to this data can leak pricing information to competitors or use it to negotiate side deals. For Indian SMBs operating on thin margins, even a small information leak can result in losing key customers to nearby competitors.

Stock Register hides profit from Sales Operator and Sales Purchase Operator roles. Sales Operators cannot see purchase prices either — your margins stay confidential.

No store-wise access restriction

Without location-based access controls, staff at one branch can view and modify inventory at other branches. This leads to accidental stock transfers between wrong godowns, incorrect inventory counts, and data conflicts that take days to resolve — a common problem for Indian businesses managing multiple stores or warehouses.

Stock Register assigns staff to specific stores — give admin role in one godown and operator role in another. Remove access from one store while keeping it in another.

Add Staff — Name, Store & Role

Add Staff modal — Staff Name (Ram Singh), Mobile Number (+91), Select Store, and Select Role fields
Select Store — Janta Market Godown (choose any store or godown for this role)
Select Role — Sales Operator with permissions listed: View opening stock, remaining stock of all items; Add sale entry, stock out entry; Add new party; View added sale bill and share to party
Store tabs — Balaji Dry Fruits, Janta Market Godown, Gandhi Market Godown, Trilok Road Godown
+ Add Staff button to add new team members with store-specific roles

Staff Actions — Change Role, Remove & Delete

Manage Staff page with staff list — Name, Mobile Number, Role (Store Admin, Sales Operator), and Status
Apoorv — Store Admin, ashad — Sales Operator, others with Add Role option
Action menu on each staff: Change Role, Rename Staff, Remove Role, Delete Staff
Change Role — switch between Sales Operator, Sales Purchase Operator, and Store Admin in single click
Remove Role removes access from one store while keeping access in other stores; Delete Staff removes access from all stores completely

Manage Staff Per Store — Store Tabs

Store tabs — Balaji Dry Fruits, Janta Market Godown, Gandhi Market Godown, Trilok Road Godown
Each tab shows staff assigned to that store with their Role and Status
Add Role option for staff not yet assigned a role at this store
Give admin role in one godown and operator role in another — flexible per-store role assignment
No need to assign roles for all stores — assign only where the staff member works

Sales Operator Role — Sales Only

Can create new Sales Invoice, Sales Order, Quotation, and Sales Return entries
Cannot edit or delete any entry — only create new ones
Cannot see purchase price or profit — selling price, quantity, and total only
Can view opening stock and remaining stock of all items
Can add new party and view/share added sale bills

Sales Purchase Operator Role

Can create Sales, Purchase, Sales Order, Purchase Order, Quotation, Sales Return, and Purchase Return entries
Cannot edit or delete any entry — only create new ones
Can see purchase price but cannot see profit
Handles both counter billing and stock receiving at the store
Back date entry access can be controlled by the owner

Store Admin Role

Full access to sales, purchase, inventory, and reports for assigned stores
Can manage day-to-day operations independently at their location
Cannot add or remove other staff members or change subscription settings
Designed for branch managers who run a store on the owner's behalf

Entry Creator Tracking — 'Added by' on Every Entry

Every entry card shows 'Added by Ravi Chandel' (or staff name) — know who created each transaction
Sales S12 to Shyam Fruits — Almond 1.00 KG ₹900, Cashew 1.00 KG ₹950, Total ₹1,850
View Bill button and View Profit toggle on each entry
Complete traceability — date, time, entry number, and creator name on every transaction

Best for:🏪 Multi-Store Retailers·📦 Wholesale Businesses·🏭 Manufacturing Units·🔗 Franchise Operations

Complete Staff Roles & Access Features

Add Up to 3 Staff Members

Sales Operator Role

Sales Purchase Operator Role

Store Admin Role

Store-Wise Role Assignment

Different Roles Per Store/Godown

Change Role in Single Click

Hide Profit from Staff

Hide Purchase Price (Sales Operator)

Staff Can Only Create New Entries

Staff Cannot Edit or Delete Entries

Back Date Entry Access Control

Added by [Name] on Every Entry

Remove Role from One Store

Keep Access in Other Stores

Delete Staff (Remove All Access)

Rename Staff

Store Tabs for Staff Management

Add Role to Existing Staff

Works on Web & Android App

Add Your First Staff Member in Under 2 Minutes

No IT setup, no complex permission matrices. Just three simple steps from your owner account.

Add Staff & Select Store

Go to Manage Staff and tap + Add Staff. Enter their name and phone number. Select the store or godown where they will work — no need to assign all stores.

Assign Role — Operator or Admin

Choose the role — Sales Operator (sales only, no purchase price), Sales Purchase Operator (sales + purchase, no profit), or Store Admin (full access). You can give different roles at different stores for the same staff member.

Staff Logs In & Starts Working

Your staff member logs in with their phone number and sees only the stores and actions permitted by their role. Every entry they create shows their name as the creator. Change role, remove from a store, or delete staff anytime in one click.