How many staff members can I add in Stock Register?

The Advance Plus plan lets you add up to 3 staff members in addition to the owner account — a total of 4 users. Each staff member gets their own login credentials and role-based permissions. The Basic Plus plan is single-user only and does not support staff addition.

Can my staff see my purchase prices and profit margins?

Purchase-price and profit visibility depends on the role and current settings. The Staff Roles page lists Sales Operator as the counter role and Sales Purchase Operator as the receiving role; Stock Viewer only views stock. Open Manage Staff, check the selected role and store, then test the account before sharing live access.

Can staff edit or delete entries they created?

Store Admin has complete create, edit, and delete access for staff in the assigned store or godown. Sales Operator and Sales Purchase Operator have create-only access for the entries listed for their assigned location. Stock Viewer has no create access. Check the role shown in Manage Staff before giving the login to the team member.

What can a Stock Viewer do in Stock Register?

Stock Viewer can view stock in assigned stores or godowns without create access. This suits a supervisor or helper who needs to check quantities but must not add sales, purchases, stock entries, orders, delivery challans or adjustments. Assign the locations in Manage Staff, then log in once to confirm the view is correct.

How do I remove a staff member's access?

You have two options. Use 'Remove Role' to remove access from a specific store while keeping their access in other stores. Use 'Delete Staff' to remove access from all stores completely in a single click. All entries created by the staff member are preserved — only their login access is revoked.

Staff Roles & Access Control — Let Your Team Bill Without Seeing Your Profit

Q: Can I give different roles at different stores for the same staff?

Yes. You can assign admin role in one godown and operator role in another store for the same staff member. Each store tab in Manage Staff shows the staff and their role for that location. You only assign roles where the staff member actually works — no need to assign for all stores.

Everyone shares one login. Your salesperson sees purchase prices and profit margins. Staff from one store can access another. No way to track who did what — zero accountability.

Add up to 3 staff with specific roles — Store Admin, Sales Operator, Sales Purchase Operator, or Stock Viewer. Control which stores or godowns they access, limit create/edit/delete work, and track every entry's creator. Remove access from a single store or delete staff completely in one click.

When you need to review what each staff member changed, see Activity Timeline for a time-ordered record of entries and staff actions.

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Meet Parmar, Manufacturing Business Owner

Role-Based Staff Access Built for Indian Retail & Wholesale

Four distinct roles, store-wise permissions, and flexible role assignment — designed for how Indian shop owners actually manage their teams.

Common problems this solves

Shared logins mean zero accountability

When multiple staff share a single login, there is no way to trace who created an invoice, applied a discount, or modified a price. Unauthorised discounts and billing errors go undetected because every action looks identical in the system — leading to revenue leakage and zero accountability at the counter.

Stock Register gives each staff member their own login — every entry card shows 'Added by [staff name]' so you always know who created each transaction.

Staff can see your profit margins

In most billing apps, every user can see purchase prices, supplier details, and profit margins. Sales staff with access to this data can leak pricing information to competitors or use it to negotiate side deals. For Indian SMBs operating on thin margins, even a small information leak can result in losing key customers to nearby competitors.

Stock Register hides profit from Sales Operator and Sales Purchase Operator roles. Sales Operators cannot see purchase prices either — your margins stay confidential.

No store-wise access restriction

Without location-based access controls, staff at one branch can view and modify inventory at other branches. This leads to accidental stock transfers between wrong godowns, incorrect inventory counts, and data conflicts that take days to resolve — a common problem for Indian businesses managing multiple stores or warehouses.

Stock Register assigns staff to specific stores — give admin role in one godown and operator role in another. Remove access from one store while keeping it in another.

Add Staff — Name, Store & Role

Add Staff modal — Staff Name (Ram Singh), Mobile Number (+91), Select Store, and Select Role fields
Select Store — Janta Market Godown (choose any store or godown for this role)
Select Role — choose Store Admin, Sales Operator, Sales Purchase Operator, or Stock Viewer for the selected store or godown
Store tabs — Balaji Dry Fruits, Janta Market Godown, Gandhi Market Godown, Trilok Road Godown
+ Add Staff button to add new team members with store-specific roles

Staff Actions — Change Role, Remove & Delete

Manage Staff page with staff list — Name, Mobile Number, Role (Store Admin, Sales Operator), and Status
Apoorv — Store Admin, ashad — Sales Operator, others with Add Role option
Action menu on each staff: Change Role, Rename Staff, Remove Role, Delete Staff
Change Role — switch between Store Admin, Sales Operator, Sales Purchase Operator, and Stock Viewer in a single click
Remove Role removes access from one store while keeping access in other stores; Delete Staff removes access from all stores completely

Manage Staff Per Store — Store Tabs

Store tabs — Balaji Dry Fruits, Janta Market Godown, Gandhi Market Godown, Trilok Road Godown
Each tab shows staff assigned to that store with their Role and Status
Add Role option for staff not yet assigned a role at this store
Give admin role in one godown and operator role in another — flexible per-store role assignment
No need to assign roles for all stores — assign only where the staff member works

Sales Operator Role — Sales Only

Can create sales, stock out, sales order, and delivery challan entries
Create access is limited to the assigned store or godown
Can view stock needed for work in the assigned location
Cannot edit or delete entries
Designed for counter and sales staff who do not handle purchases

Sales Purchase Operator Role

Can create sales and purchase, stock in and stock out, sales and purchase order, and delivery challan entries
Create access is limited to the assigned store or godown
Cannot edit or delete entries
Designed for staff who handle both counter billing and stock receiving

Store Admin Role

Complete create, edit, and delete access for staff in the assigned store or godown
Can manage day-to-day operations independently at their assigned location
Business owner still controls staff access and subscription settings
Designed for branch managers who run a store on the owner's behalf

Stock Viewer Role — View Only

Can view stock in each assigned store or godown
Cannot create sales, purchases, transfers, adjustments, or other entries
Useful for owners, supervisors, auditors, or helpers who only need to check stock
Assign the role only to the locations the person needs to see

Entry Creator Tracking — 'Added by' on Every Entry

Every entry card shows 'Added by Ravi Chandel' (or staff name) — know who created each transaction
Sales S12 to Shyam Fruits — Almond 1.00 KG ₹900, Cashew 1.00 KG ₹950, Total ₹1,850
View Bill button and View Profit toggle on each entry
Complete traceability — date, time, entry number, and creator name on every transaction

Best for:🏪 Multi-Store Retailers·📦 Wholesale Businesses·🏭 Manufacturing Units·🔗 Franchise Operations

Complete Staff Roles & Access Features

Add Up to 3 Staff Members

Sales Operator Role

Sales Purchase Operator Role

Store Admin Role

Stock Viewer Role

Store-Wise Role Assignment

Different Roles Per Store/Godown

Change Role in Single Click

Hide Profit from Staff

Hide Purchase Price (Sales Operator)

Staff Can Only Create New Entries

Staff Cannot Edit or Delete Entries

Back Date Entry Access Control

Added by [Name] on Every Entry

Remove Role from One Store

Keep Access in Other Stores

Delete Staff (Remove All Access)

Rename Staff

Store Tabs for Staff Management

Add Role to Existing Staff

Works on Web & Android App

Add Your First Staff Member in Under 2 Minutes

No IT setup, no complex permission matrices. Just three simple steps from your owner account.

Add Staff & Select Store

Go to Manage Staff and tap + Add Staff. Enter their name and phone number. Select the store or godown where they will work — no need to assign all stores.

Assign Role — Operator or Admin

Choose Store Admin (complete create, edit, and delete access), Sales Operator (create sales, stock out, sales orders, and delivery challans), Sales Purchase Operator (create sales/purchase, stock in/out, orders, and delivery challans), or Stock Viewer (view only). You can give different roles at different stores for the same staff member.

Staff Logs In & Starts Working

Your staff member logs in with their phone number and sees only the stores and actions permitted by their role. Every entry they create shows their name as the creator. Change role, remove from a store, or delete staff anytime in one click.