What is Stock Register Software?

Stock Register Software is a simple inventory management & billing software. Stock Register Software is the most simple software to manage the inventory of all stores and godowns.

What are the key features of Stock Register Software?

Add stock in, stock out entries; Add stock transfer entries; Manage store/godown wise inventory; Create gst & non-gst invoice, quotation, sales order, purchase order, delivery challan; Manage customers & suppliers and their payable/receivables; Convert sales order, quotation into sales invoice; Print invoice in A4, A5 size. Thermal printer support for 2/3/4 inch is available; Create the invoice using your barcode scanner, generate barcode labels in various size; Manage expenses, cash + bank balance; Generate closing stock report, low stock report, item price list; Generate GSTR-1, GSTR-2 reports, and various business reports.

What are the benefits of Stock Register's Inventory Management System?

Manage store/godown wise inventory; Easily track total available inventory quantity, inventory value at the present time; Automatically update remaining inventory quantity when you stock entry, create invoice or add purchase entry; Easily create closing stock report; Easily add items by uploading item excel sheet; Automatically adjust the quantity when you transfer stock from your one store/godown to another.

How to create multiple shops/godowns on Stock Register Software?

You can create a new store/godown in 10 seconds in our software. Go to the Manage Store section and click on Add Store button to create a new store/godown.

How to add a stock transfer entry on Stock Register Software?

Select the stores in which you want to add stock issue entry; Then, select the Store Out entry type; Then, select the receiving store/godown and enter the quantity of the items you want to transfer; Then, click on the Automatic Transfer option if you want to automatically add the stock receive entry in the receiving store and save the entry; Now you can check the stock issue and stock receive entries in both stock issuing & receiving stores.

How to create invoice on Stock Register Software

Go to Sales Invoice tab and select the store in which you want to create the sales invoice; Click on Create Sales Bill button; Select the party name, invoice date and enter invoice number; Select the items and enter their quantity, price; Enter the extra charges and discount, if required; Enter the received amount if the customer is paying any amount while purchasing the items; Add the remarks and terms & conditions, if required; Now save the entry and create sales invoice; Download or print the invoice and share with your customer; You can also edit the invoice if needed. And track the party due balance if anything is due from the customer side.

Is it possible to give access to staff members?

Yes, you can use our software for multiple users. You need to add staff members and assign any one role according to your need.

Does Stock Register software support automatic data backup?

Stock Register Software is a cloud software. Your data automatically gets stored on our cloud server whenever you make any entry or update anything. We keep secure your data on our cloud server and only you can access your data on logging with your registered mobile number. You can login on any PC/laptop to access your data.

Can I use Stock Register Software for free trial?

Yes, you get free trial access for 7 days when you create your new account on our software.

Entry Settings

Entry Settings give the business owner fine-grained control over how entries (sales, purchases, payments) are created and modified. This is especially important when you have staff members — you may want to prevent them from creating back-dated entries (to avoid tampering), restrict editing of old invoices (to protect finalized records), hide profit margins (to protect your cost information), and lock item prices (to prevent unauthorized discounts). These controls ensure data integrity and protect your business from accidental or intentional errors.

Steps

Navigate to Settings > Entry Setting.
Toggle Back-date Entry: Allow or restrict creating entries with past dates (separate settings for owner and staff). Restricting this prevents staff from altering the timeline of transactions.
Toggle Edit Old Entries: Allow or restrict modifying entries after creation. Useful for protecting finalized invoices from changes.
Toggle Remark Option: Show/hide the remarks field in entries.
Set Default Payment Mode: Cash or Credit for new entries.
Toggle Hide Profit from Staff: Prevent staff from seeing profit margins. Protects your cost information.
Toggle Price Editing for Staff: Allow/restrict staff from changing item prices. Prevents unauthorized discounts.
Toggle Payment-in Entry for Operator: Allow sales operators to record payment receipts.

Tip: Start with restrictive settings for staff and only loosen permissions as needed. It is easier to grant access later than to undo unauthorized changes.

Common Questions

Yes, go to Settings > Entry Setting and toggle off 'Edit Old Entries' for staff. This prevents staff from modifying finalized invoices, protecting your records from accidental or intentional changes. You can also separately control back-date entry permissions for both owner and staff accounts.

Restricting back-dated entries prevents staff from creating transactions with past dates, which could be used to manipulate records (e.g., recording a sale on a date when the business was closed, or hiding today's sales). This is an important security control for maintaining accurate and trustworthy business records.

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