What is Stock Register Software?

Stock Register Software is a simple inventory management & billing software. Stock Register Software is the most simple software to manage the inventory of all stores and godowns.

What are the key features of Stock Register Software?

Add stock in, stock out entries; Add stock transfer entries; Manage store/godown wise inventory; Create gst & non-gst invoice, quotation, sales order, purchase order, delivery challan; Manage customers & suppliers and their payable/receivables; Convert sales order, quotation into sales invoice; Print invoice in A4, A5 size. Thermal printer support for 2/3/4 inch is available; Create the invoice using your barcode scanner, generate barcode labels in various size; Manage expenses, cash + bank balance; Generate closing stock report, low stock report, item price list; Generate GSTR-1, GSTR-2 reports, and various business reports.

What are the benefits of Stock Register's Inventory Management System?

Manage store/godown wise inventory; Easily track total available inventory quantity, inventory value at the present time; Automatically update remaining inventory quantity when you stock entry, create invoice or add purchase entry; Easily create closing stock report; Easily add items by uploading item excel sheet; Automatically adjust the quantity when you transfer stock from your one store/godown to another.

How to create multiple shops/godowns on Stock Register Software?

You can create a new store/godown in 10 seconds in our software. Go to the Manage Store section and click on Add Store button to create a new store/godown.

How to add a stock transfer entry on Stock Register Software?

Select the stores in which you want to add stock issue entry; Then, select the Store Out entry type; Then, select the receiving store/godown and enter the quantity of the items you want to transfer; Then, click on the Automatic Transfer option if you want to automatically add the stock receive entry in the receiving store and save the entry; Now you can check the stock issue and stock receive entries in both stock issuing & receiving stores.

How to create invoice on Stock Register Software

Go to Sales Invoice tab and select the store in which you want to create the sales invoice; Click on Create Sales Bill button; Select the party name, invoice date and enter invoice number; Select the items and enter their quantity, price; Enter the extra charges and discount, if required; Enter the received amount if the customer is paying any amount while purchasing the items; Add the remarks and terms & conditions, if required; Now save the entry and create sales invoice; Download or print the invoice and share with your customer; You can also edit the invoice if needed. And track the party due balance if anything is due from the customer side.

Is it possible to give access to staff members?

Yes, you can use our software for multiple users. You need to add staff members and assign any one role according to your need.

Does Stock Register software support automatic data backup?

Stock Register Software is a cloud software. Your data automatically gets stored on our cloud server whenever you make any entry or update anything. We keep secure your data on our cloud server and only you can access your data on logging with your registered mobile number. You can login on any PC/laptop to access your data.

Can I use Stock Register Software for free trial?

Yes, you get free trial access for 7 days when you create your new account on our software.

Create & Send Quotations

A Quotation (also called a Proforma Invoice or Estimate) is a price proposal you send to a customer before they commit to buying. It lists the items, quantities, prices, discounts, taxes, and shipping charges — giving the customer a clear picture of the total cost. Quotations do not affect your inventory, financial reports, or customer balances. They are commonly used in B2B (wholesale) businesses, project-based work, services with variable pricing, or any situation where the customer needs to review pricing before confirming. You can share quotations via WhatsApp or PDF for a professional look. Once accepted, convert the quotation to a Sales Order or directly to a Sales Invoice — no need to re-enter any details.

Steps

Navigate to Sales > Quotation from the sidebar.
Click "+ Create Quotation" to open the quotation form.
Select or add the Customer — you can create a new customer on the fly.
Set the Quotation Date and Quotation Number (auto-generated, editable).
Select the Store if you have multiple stores.
Add items by clicking "+ Add Item" — search by item name or scan a barcode. Add multiple items to a single quotation.
For each item, enter Quantity, Price, and Unit.
Apply Item-level Discount for individual items — supports both percentage (%) and flat amount (Rs.) discounts.
GST/Tax is auto-calculated based on each item's tax rate settings — gives the customer an accurate total including taxes.
Add Extra Discount (bill-level discount) on the overall quotation total.
Add Shipping Charges or any other additional charges if applicable.
Add optional Remarks or notes (e.g., validity period, payment terms, delivery timeline).
Click "Save" to create the quotation. No stock or financial impact at this point.
Share the quotation with your customer via WhatsApp (click "Share") or download as a professional PDF.
If accepted, click "Convert to Sales Order" or "Convert to Invoice" — all item details carry over automatically.

Tip: Quotations are a great way to send professional price estimates before finalizing deals. They do not affect your stock, accounts, or reports until converted to an invoice. Use them to negotiate prices and close deals faster.

Common Questions

Yes, once a quotation is accepted by your customer, you can convert it directly into a Sales Order or a Sales Invoice with a single click. All the item details, quantities, prices, discounts, taxes, and shipping charges are carried over automatically. This workflow eliminates double entry and saves time.

A Quotation is a price proposal — it does not affect stock, accounts, or reports. A Sales Order is a confirmed order that helps you plan fulfillment but also does not reduce stock or affect financials. A Sales Invoice is the final bill that deducts stock, updates customer balance, and counts toward your revenue and profit. The typical workflow is: Quotation → Sales Order → Sales Invoice, but you can skip steps and convert directly from Quotation to Invoice if needed.

No, quotations have zero impact on your inventory, financial reports, customer balances, or GST reports. They exist purely as price proposals for your customers. Only when you convert a quotation into a Sales Invoice does stock get deducted and financial records get updated.

After creating a quotation, click the 'Share' button. You can send it directly via WhatsApp or download it as a professional PDF to share via email or any other method. The quotation includes your business logo, brand colors, item details, taxes, discounts, and total — giving a professional impression to your customer.

Yes, quotations support all the same pricing features as invoices: item-level discounts (percentage or amount), bill-level extra discounts, GST/tax auto-calculation based on item settings, and shipping/additional charges. This gives your customer an accurate total cost upfront. When you convert the quotation to an invoice, all these details carry over automatically.

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